School Policies » Attendance Office Procedures

Attendance Office Procedures

Attendance Office Procedures

For absences:  It is important that within 2 days (48 hours) a note or other appropriate documentation for a student absence be faxed, email or brought directly to the attendance office. The note should contain the following information: Student legal name, student number, date of birth, current date, date(s) of absence, parent signature and parent contact information.

The Attendance office will keep all parental, court, and medical documentation confidential and will remain in the student’s permanent file. Please note that illness beyond three days may require a doctor’s note in order to be considered excused. Student’s partials day absence due to illness, medical and /or legal appointments may be counted present for attendance by presenting appropriate documentation upon their return to school and no later than 48 hours after the absence. If the student returns without proper documentation the absence will be documented as unexcused.

For appointments:  Please provide a note to the attendance office before school that includes student legal name, student number, date of birth, time student is needing to leave campus, reason for departure, and parent/guardian name and phone number. Students will need to come to the attendance office after 1st  block to pick up a pink pass ( this pass gets you out of class ) and you must pick this up before you leave campus. When you return to school, check in at the attendance office with the appropriate documentation from your visit with your pink pass as you will need this to get back into class.

Automatic call system: If your student is absent one or more periods, you will receive a phone call about their absence. Students on a field trip or participating in an Anderson sports event, will be entered into the attendance system within 24-48 hours of receiving the list of participates However, if a student was unintentionally left off the list or if the list got turned in right before the trip, then a parent will receive a call from the automatic call system. If you receive a call and your student was out for a field trip or sports event, you may   follow up with the attendance office with issues or concerns.